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Official Services and Secretary

   
 
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Office Management and Secretaryship
Qualification Awarded

Students are awarded with a Short Cycle Degree in "Office Management and Secretaryship" upon successful completion of all the requirements in the curriculum programme and fulfilling all other requirements for graduation

Level of Qualification

Short Cycle Degree

Objectives

1 After general or vocational secondary school education, students will have upper level classes and the lectures will be supported with the equipment. Students will comprehend the fundamental concepts of the area and they will have the necessary ability and knowledge. 
2 To be able to define, collect and use the necessary input datas for solving the problems in office management and executive assistant position. To have the ability of using theoretical knowledge, manual and/or intellectual skills. 
3 To be able to perform within teamwork and express his/her ideas in office management and executive assistance to his/her colleaques, superiors and customers 
4 Students learn the innovations and show the ability of using them in office management and executive assistance 
5 Students can identify and solve the unforeseen problems in their area.(office managementand executive assistance)
6 Students can objectively control and evaluate the performance of the staff working under his/her responsibility 
7 Students have adequate level of vocational English. 
8 Students can use computer and they can use necessary software and hardware related with their area. 
9 Students have knowledge and consciousness about social responsibilities, moral values, social security rights related with their area 
10 Students have knowledge and consciousness in their fields about job security, environmental protection 
11 Students are conscious about Turkish war of independence and Kemalism.  

Specific Admission Requirements

Students' admission to higher education is based on a nation-wide Student Selection Examination (ÖSS). The examination is held once in a year and is administered by the Student Selection and Placement Center (ÖSYM). Candidates gain access to institutions of higher education based on their composite scores consisting of the scores on the selection examination and their high school grade point averages.(www.osym.gov.tr)

Specific Arrangements for Recognition of Prior Learning

The students of our University have the right to request the recognition of their prior learning at different universities. For the recognition of their prior learning, they should submit their transcript and course contents to the relevant department in the first semester of their registration year.

Qualification Requirements and Regulations

The requirements for getting Short Cycle Degree are to complete 96 national credit hours and complete 120 ECTS credit hours. 
a)(91) national credit hours covering (37) compulsory courses as detailed in the curriculum.
b)(5) national credit hours covering (2) elective courses as detailed in the curriculum. 

Profile of The Programme

To educate students as executive assistants that are equipped with enough vocational knowledge and able to use all sorts of office equipments for public and private sector.The aim of this programme is to bring up individuals who can be office secretaries and managers and the courses are as follows; using keyboard, business and administration, vocational correspondence, organizational behaviour, filing techniques, secretarial knowledge, Office management and e.t.c.

Program Learning Outcomes
After successful completion of this program, the students will be able to;
 1-  1- Students will be able to provide office services in the corporation and/or institution they work effectively.
 2-  2- Students will gain the skills of working independently, identifying, modeling and solving problems in their field of study.
 3-  3- Students will be able to organize the daily schedule of the manager or managers they are responsible to.
 4-  4- Students will have general knowledge of modern protocol, planning and managing the activities of the institution.
 5-  5- Students will be able to establish the human relations and communication effectively as employees working at the centre of the institution.
 6-  6- Students will be able to use the technology, modern techniques and working equipments which are necessary in modern office environments properly, and track the recent developments in these fields.
Occupational Profiles of Graduates

Professional readiness and level of professional adaptibility to conditions.

Access to Further Studies

After completing the short cycle degree programme, it is possible for the students to continue further studies in the first cycle degree programme that can last up to 2 years, on condition that they pass the Vertical Transfer Examination.

Examination Regulations, Assesment and Grading

Each student must attend the courses, applied studies, laboratories, projects, seminars, workshops, graduation projects and other studies of the semester. Examinations are generally in written form. However, the instructor of the course may decide to conduct the exam in the form of an oral exam, project or assignment on condition that s/he states it on the course information form. Students who have not attended at least 70% of theoretical courses are not allowed to take the final exam of those courses. Once the student fulfills the attendance requirements in theoretical courses, no attendance is required if the course is to be repeated later.

Graduation Requirements

To be succesfull from all the courses required for graduation within the time period defined in the related regulation and to finish the study programme with the GPA of at least 2.00 To do an internship of 30 weekdays

Mode of Study
Full - Time
ECTS Coordinator

Lecturer Özlem KAPLAN

Contact

Bucak Hikmet Tolunay Vocational Higher School Bucak / BURDUR 

Tel: 0 248 3255845 Fax: 0 248 3255230

Course & Program Outcomes Matrix
Course Unit Title P1 P2 P3 P4 P5 P6
Atatürk`s Principles and History of Turkish Revolution (I)
Atatürk`s Principles and History of Turkish Revolution (II)
Basic Law
business and social security law
commercial documents
Communication
Computer (III)
Computer (IV)
Computer Office Programs
Customer Relationship Management
Documentation and Archiving
enterpreneurship
Enterpreneurship II
Executive Assistant
Foreign Language - I (English - I)
Foreign Language - II (English - II)
general Mathematics
Good and Influential Speaking
Human Resources Management
Information Communication Tecnology
Keyboard Techniques
Management I
Management IT Systems
micro economy
Office Management
Organizational Behaviour
Principles of Marketing
Professional Correspondence
Professional English(I)
Professional Foreign Language (II)
Protocol and Social Conduct
Public Relations
Research Methods and Techniques
Total Quality Management
Turkish Language (I)
Turkish Language (II)
working psycology
Evaluation Questionnaires
 THE OVERALL EVALUATION OF THE COURSE V. Good Good Average Poor V. Poor No Idea
 1. Stating the content and objectives at the beginning of the course
 2. Supplementing the course with current issues
 3. The clarity of the exam questions and their appropriateness to the course
 4. The contribution of the course to your knowledge and skills
 5. Access to the course sources
 6. The relativeness of the course compared to the other courses in the department
 7. The selection of the sources according to the objectives of the course
 8. The contribution of the assignments to the course
 
 THE EVALUATION OF THE INSTRUCTOR Very Good Good Average Poor Very Poor No Idea
 1. The way the instructor handles the course
 2. The instructor's competence in answering the questions in the class
 3. The instructor's encouragement to take part in the class by allowing different ideas and comments
 4. The instructor's preparation for the class
 5. The efficient use of class time
 6. The instructor's in-class management
 7. The instructor's objective evaluation of the exams and assignments
 8. The instructor's punctual and regular attendance
 9. The instructor's rapport with the students
 10. The availability of the instructor’s time except for the class time and the sufficiency of the time s/he allocates to you
 
 LEVEL OF THE CONTRIBUTION OF COURSE OUTCOMES TO PROGRAMME COMPETENCIES 5 4 3 2 1 X
Graduates who successfully complete this program;
 1. have high level information and skills supported by the course books that include the most recent information, application equipment and other scientific sources related to education technologies, teaching profession, general information and basic sciences; use these informations and skills in daily life and in jobs,
 2. examine and evaluate concepts about education technology and teaching profession, ideas and data with scientific methods; diagnose, analyze and discuss complicated problems and subjects; develop suggestions based on scientific discoveries and evidences,
 3. inform the audiences who are not expert and do not have information about education technology and teaching profession; express related ideas about these problems and solutions with written and oral,
 4. have learning to learn, self control, critical thinking, creative thinking skills and perform independent studies related to study field,
 5. get responsibilities and try to produce solutions when faced with unexpected and complicated cases in applications of education technologies and teaching professions,
 6. know students’ interests, wishes and needs; know social, cultural and economic properties of families and environment; plan, apply and manage learning and teaching process suitable for these properties; get students active participation in learning process,
 7. know information about education technologies and teaching professions and comprehend adequately; have information about foreign language in level of communicating with professional colleagues,
 8. have information about computer software and hardware in level of teaching computer and information and communication technologies courses and supporting other teachers; use information and communication technologies,
 9. consider social, scientific and ethic values in levels of gathering data, analyzing, interpreting, announcing when doing teaching professions or working in private sector, being researcher or source of data,
 10. continuously try to develop with doing self assessment; be on new information and ideas ; play affective role in developing of themselves and their intuition; know and behave according to the laws about their job, main values and principles, know the rights about job security and social security; have conscious about protecting social values and environment,
 11. evaluate students’ improvement and learning, get students to evaluate themselves and other students; use the results of evaluation for better instruction; share the results with student, family, managers and teachers.

 WORKLOAD DETERMINATION - ECTS
 1. Your percentage of attendance
 2. Did you do any preparations for this course? (except some activites like quiz, homework, labs,mid-term exams, final exams)

    

a. If yes, preparation time per week (hour)

 3. Did you do any assignments as a part of this course?

    

a. If yes, number of the assignments done

b. Average time spent in preparing the assignment (hour)

 4. Did you prepare any presentations or seminars as a part of this course?

    

a. If yes, number of the presentation/seminar done

b. Average time spent in preparing each presentation/seminar (hour)

 5. Did you take a midterm exam in this course?

    

a. If yes,number of the mid-term exams you done

b. The average time you spent on preparing for each mid-term exam (hour)

 6. Did you make any projects as a part of this course?

    

a. If yes, number of the projects done

b. The average time you spent on doing each project (hour)

 7. Did you attend any laboratory work as a part of this course?

    

a.If yes, number of the laboratory works you attended

b.The average time you spent on each work (hour)

 8. Did you attend any field surveys as a part of this course?

    

a. If yes, number of field surveys you attended

b. If yes, the average time you spent on each survey (hour)

 9. Did you take the final exam of this course?

    

a. If yes, the average time you spent on the final exam (hour)

 

  1st  Year (Fall Semester)
 Course Code Course Title Type of Course N.C.* ECTS
  4006103 Basic Law Required 2 3
  4006170 Turkish Language (I) Required 2 2
  400603 enterpreneurship Required 2 2
  4006119 Management I Required 2 4
  4006160 Atatürk`s Principles and History of Turkish Revolution (I) Required 2 2
  4006121 Computer Office Programs Required 3 5
  400103 micro economy Required 2 4
  4006105 Keyboard Techniques Required 3 4
  4026180 Foreign Language - I (English - I) Required 2 2
  4006101 general Mathematics Required 2 2
    Total 22 30


  1st  Year (Spring Semester)
 Course Code Course Title Type of Course N.C.* ECTS
  4003102 Atatürk`s Principles and History of Turkish Revolution (II) Required 2 2
  4006112 Organizational Behaviour Required 2 2
  4026108 Documentation and Archiving Required 2 5
  4006114 Information Communication Tecnology Required 3 5
  4006109 Protocol and Social Conduct Required 2 4
  4006280 Foreign Language - II (English - II) Required 2 2
  4006110 Professional Correspondence Required 2 4
  4006270 Turkish Language (II) Required 2 2
  4006106 Communication Elective 2 2
  4006132 Enterpreneurship II Elective 2 2
    Total 21 30
    Annual Total : 43 60


  2nd  Year (Fall Semester)
 Course Code Course Title Type of Course N.C.* ECTS
  4006201 Office Management Required 3 5
  4026207 Human Resources Management Required 2 3
  4006225 Computer (III) Required 4 5
  4006211 Principles of Marketing Required 3 4
  400203 commercial documents Required 2 3
  400215 working psycology Required 2 2
  4026217 Good and Influential Speaking Required 2 2
  4026227 Professional English(I) Required 2 4
  4006219 Total Quality Management Elective 2 2
    Total 22 30


  2nd  Year (Spring Semester)
 Course Code Course Title Type of Course N.C.* ECTS
  4006222 Computer (IV) Required 4 6
  4006210 Public Relations Required 2 2
  4006214 Research Methods and Techniques Required 2 4
  4006206 Executive Assistant Required 2 4
  4006224 Professional Foreign Language (II) Required 2 4
  4006216 Customer Relationship Management Required 2 2
  4006204 Management IT Systems Required 2 4
  4002208 business and social security law Required 2 4
    Total 18 30
    Annual Total : 40 60


* N.C.: National Credit


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